June 17, 2024

5 Things You Need To Do When You Find A Backdoor Hire

Kristen Moyher

Discovering that a backdoor hire has occurred can be a jolting experience for any business, whether you’re a seasoned recruiter or a hiring manager. It’s not just about losing out on a potential fee; it also raises concerns about trust, ethics, and the integrity of your hiring process.

Here are 5 essential steps you need to take when you find a backdoor hire to help you navigate this challenging situation professionally and honestly.

1. Assess the Situation Objectively

The first step in dealing with a backdoor hire is objectively assessing the situation. Take the time to gather all the relevant information, including the contract terms, communication records, and any agreements in place.

Understanding the circumstances surrounding the backdoor hire will help you determine the best course of action moving forward. It's essential to approach the situation clearly and avoid jumping to conclusions or making hasty decisions.

2. Communicate Directly and Professionally

Once you’ve gathered the necessary information, it’s time to communicate directly and professionally with all parties involved. This includes the client, the candidate, and any other relevant stakeholders. Be transparent about your findings and express your concerns firmly but respectfully.

Effective communication is key to resolving conflicts and maintaining positive relationships, even in challenging situations. Keep the lines of communication open and be willing to listen to the other party’s perspective.

3. Review Your Contracts and Legal Options

When dealing with a backdoor hire, thoroughly reviewing the contracts and legal agreements is crucial. Determine whether there have been any breaches of contract or violations of terms. Consult with your legal team to understand your rights and options for recourse. 

Depending on the severity of the situation, consider taking legal action to protect your interests and uphold the integrity of your business. Understanding your legal rights and options will empower you to take appropriate action.

4. Seek a Resolution That Benefits All Parties

While discovering a backdoor hire can be frustrating and upsetting, it’s essential to approach the situation with a focus on finding a resolution that benefits all parties involved. 

Consider alternative solutions such as renegotiating terms, mediating disputes, or finding a compromise that satisfies your client and the candidate. By prioritizing collaboration and cooperation, you can work towards resolving the issue amicably and preserving relationships for the future.

5. Implement Preventative Measures for the Future

Finally, take proactive steps to prevent backdoor hires from occurring in the future. Review your recruitment processes and procedures to identify any weaknesses or vulnerabilities that may have contributed to the situation. 

Strengthen your contracts and agreements to ensure greater protection against unauthorized hires. Invest in training and education for your team to raise awareness about the importance of ethical recruiting practices. 

By learning from the experience and implementing preventative measures, you can reduce the risk of future backdoor hires and safeguard the integrity of your hiring process.

Prevent Backdoor Hiring with Back Door Hire Solutions

Don't let backdoor hires catch you off guard. With Back Door Hire Solutions, you can proactively prevent unauthorized hires and maintain control over your recruitment process.

Our comprehensive software analyzes 185 data points to identify and flag potential backdoor hires, allowing you to stay informed and take action before it's too late.

Trust Back Door Hire Solutions to safeguard your hiring process and ensure transparency and compliance at every step.


Dealing with a backdoor hire can be challenging and stressful. Still, it’s essential to handle the situation with professionalism, integrity, and a focus on finding a resolution that benefits all parties involved. 

By following these five steps, you can navigate this challenging situation with confidence and integrity, ultimately strengthening your relationships with clients, candidates, and stakeholders in the long run.

Throughout my career, I have consistently established my capability as a top performer by demonstrating my total commitment to the attainment of targeted goals and objectives. Being innovative and extremely dedicated, I have always identified and pursued new opportunities and strategies to meet the needs of stakeholders and exceed the set goals of an organization. With the extensive communication and training skills I have developed, I proactively developed and maintained successful relationships with internal key stakeholders and readily act as a liaison between property and regional/corporate systems support.